OPTIMAL TIMING FOR BOOKING A MAGICIAN: A COMPREHENSIVE GUIDE
The planning phase of any event can often feel like a bit of balancing act. You have to juggle securing a venue, organizing catering, sending invites, and booking entertainment. One question that often arises with entertainment, in particular, is, "How far in advance should you book a magician for your event?"
The answer to this question can vary, but there are some general guidelines that can help you with your planning. That's what I'll lay out here, and I hope you will find this short guide useful.
1. THE EARLIER, THE BETTER
As a general rule, it's always better to book a magician as early as possible. Magicians, like many other event service providers, get booked up quickly, especially during peak times like weekends or holidays. Therefore, booking early gives you a better chance of securing your preferred magician on your chosen date.
If your event is a large one such as a corporate event, or festival, you might want to book your magician at least six months to a year in advance. For smaller events like private parties or gatherings, a booking three to four months in advance should suffice.
And if your event has a specific date that can’t be changed, eg. a wedding, then you might want to extend this even further.
2. CONSIDER YOUR EVENT TYPE
Different types of events might require different booking timelines. For example, weddings are often planned a year or more in advance, so if you want a magician for your wedding, you should book, as mentioned above, as soon as you have your date confirmed. On the other hand, corporate events or charity functions might have a shorter planning timeframe, but it's still advisable to book your magician as early as possible.
As for the style of magician you might look for, you probably don’t want a children’s entertainer for your corporate awards night, but you might want someone with experience of performing for families for your summer family party.
3. HAVE A BACKUP PLAN
Despite best efforts, sometimes your preferred magician might not be available for your chosen date. Therefore, it's always a good idea to have a list of backup options. One of the great things about enquiring with my magic services, is that I’m well connected with the magic industry, so even if I’m not able to help out at your event, I can very often source a fantastic close up magician or stage magician for your event.
4. LAST-MINUTE BOOKINGS
While early bookings are advised, don't despair if you're trying to book a magician at short notice. Some magicians might have last minute availability due to cancellations or simply because it is a quieter week. It’s worth bearing in mind that options may be limited, and you might need to be flexible with your event timing to accommodate their schedule.
However, that might also come with a bonus, if the magician is coming from a previous event, then they may be more willing to offer a small bonus discount as you filling in an otherwise empty gap. It’s always worth asking, right?
5. BOOK, BUT KEEP PLANNING
Once you've booked your magician, continue with the rest of your event planning, keeping your magician informed about any changes to the event's date, location, or schedule. Good communication ensures a smoother performance on the day and a better experience for your guests.
If you're planning an event and want to create a magical, unforgettable experience for your guests, I am here to help. As an experienced magician, I offer a variety of magical performances that cater to different event types, sizes, and audiences. Whether you're hosting a grand corporate event or an intimate gathering, my magic performances are guaranteed to leave your guests spellbound.
Remember, the key to successful event planning is early preparation and booking. So get in touch with me today, and let's make your event a magical one!
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YOUR INCREDIBLE EVENT IS
JUST A FEW STEPS AWAY
1. CONNECT
It's easy to get in touch with me, either:
email ↓
ed@edsumner.com
call ↓
07792 129 828
or fill in an enquiry form.
2. DISCUSS
During a short phone or video call, we'll talk about your event and your initial ideas. Don't worry, if you're not sure. I've helped to plan many events so I can advise on the best use of magic and other events entertainment.
3. AGREE
Once all the details are agreed, I'll send you a booking confirmation and ask you to make the first payment which confirms your date in my calendar. Then it's time to start looking forward to your big event.
4. ENJOY
I'll check in with you in the week before your event, and on the day of the event. All you need to do now is enjoy the magic, mind reading and conversational comedy.
